Site Collection Features

Content Deployment Source Feature : This feature provides functionality that will allow the site collection to be a source for content deployment. Content deployment features allow content in a source site collection to be made available within other site collections in the environment.

Content Type Syndication Hub : Activating this feature introduces capabilities allowing the site collection to be a source, or hub, for globally managed metadata and for content types that can be used in other site collections in your environment.

Cross-Site Collection Publishing : Activating this feature allows lists and libraries within the collection to be designated as catalogs for cross-site collection content publishing. Defining catalogs allows catalog content to be used within other site collections in the environment.

Custom Site Collection Help : This feature, when active, creates a library used to store custom help materials for use within the site collection.

Disposition Approval Workflow : This feature makes the disposition workflow available for use within the site. This workflow helps facilitate the expiring of content in the environment.

Document ID Service : When this feature is active, all documents within the site collection are assigned IDs that can be used to identify and locate documents regardless of where they are moved within the environment.

Document Sets : Enabling this feature makes the document sets content type available for use within the site collection. This content type allows document sets to be created and managed, which are used to group documents within special folders where they can share metadata, be passed through workflows, and managed as if they were a single item.

In Place Records Management : When active, this feature allows documents to be declared as records in their source libraries within the collection. Declaring a document a record prevents it from being changed.

Library and Folder Based Retention : This feature gives administrators the ability to override any retention schedules set against content types within lists and libraries. This in turn allows documents or list items that leverage these content types to be governed by policies against the list or library they are located within instead of against the item’s content type.

Limited Access User Permission Lockdown Mode : When this feature is enabled, users assigned to the Limited Access permission level will not have the ability to access pages within the environment. Users are assigned to the Limited Access permission level automatically within the environment when the account has access only to resources contained within the site, not directly to the site itself. They must be given rights within the site that allows them to access the resources to which they have been granted rights.

Open Documents in Client Applications by Default : When this feature is active, documents that have both client applications and web applications available to open them will default to opening in the client application. Documents of this type include Microsoft Office files. For example, a Word document will open in Microsoft Word assuming Word is installed on the computer. When this feature is active, Office documents will open in the Office client by default. When this feature is deactivated, a Word document will open in Office Web Applications within the web browser assuming Office Web Applications have been installed in the environment.

Project Server Approval Content Type : Enabling this feature makes the Project Server Approval content type available that is used by the Project Server Approval workflow.

Project Web App Permission for Excel Web App Refresh : This feature allows users to refresh reports that contain Project web app data using the Excel web app.

Project Web App Ribbon : Enabling this feature makes the Project web app page controls available.

Project Web App Settings : This feature contains the settings for the Project web app PMO.

Publishing Approval Workflow : This feature, which makes the web content publishing approval workflow available within the collection, allows approval processes to be defined for publishing pages within the environment.

Reporting : When enabled, this feature creates site collection management reports.

Sample Proposal : This feature enables a sample proposal workflow for use with Project Server.

Search Engine Sitemap : Enabling this feature generates a sitemap on a recurring basis; when generated, the search engine uses it to optimize search results. This feature, used only when the environment is configured to allow anonymous access, provides a consistent sitemap for all anonymous users.

Search Server Web Parts and Templates : Activating this feature will add the Search Server Web Parts and Display templates to the sites within the site collection. These web parts and templates allow search functionality to be added to sites within the collection.

SharePoint 2007 Workflows : This feature makes the standard workflows that were part of SharePoint 2007 available within the current SharePoint 2016 environment site collection.

SharePoint Server Publishing Infrastructure : This feature creates a set of central libraries, content types, and page layouts needed to support the SharePoint site publishing features. These features enable the ability to create publishing pages within sites in the environment and the management of master pages.

SharePoint Server Standard Site Collection Features : Enabling these features makes the capabilities that are part of SharePoint Server Standard edition available within the site collection. Included are such capabilities as my site, user profiles, and SharePoint enterprise search.

Site Policy : When enabled, this feature allows information retention schedules to be created for standard site resources.

Three-State Workflow : This feature, when activated, will make the three-state workflow available within the site, allowing workflows to be created against lists and libraries that can promote documents through three status levels. You could, for example, create a workflow that promotes a document status from Draft to In Progress to Final.

Video and Rich Media : Enabling this feature makes a set of library templates, content types, and web parts available for storing and viewing rich media, including images and videos.

Workflows : This feature makes the set of SharePoint 2016 out-of-the-box workflows available within the SharePoint lists and libraries.

When SharePoint Server Enterprise is in place, there are several additional features beyond those just described that are available within the site collection. These additional features provide a variety of enterprise-level business solution capabilities and include the following:

PerformancePoint Services Site Collection Features : Enabling this feature makes the PerformancePoint Services available to the site collection and allows for the creation of dashboards and scorecards for analytical data.

Reports and Data Search Support : This feature, when active, allows the enterprise search centers to support report searching. The feature includes a set of content types, site columns, and library templates that can be used to define materials to be made available within report searches.

SharePoint Server Enterprise Site Collection Features : Enabling this feature makes the SharePoint Server Enterprise edition features available for use within the site collection. This includes features such as Form Services, Visio Services, Access Services, and Excel Services.

There are different types of sites available in SharePoint, each having different combinations of features enabled to support the purposes of the specific site type. There are four categories of site templates available in SharePoint 2016. Each category includes multiple templates that can be used to create sites to address different needs.

Collaboration : The collaboration site templates are used to create sites supporting different ways for people to work together.

Enterprise : Enterprise site templates are used to create sites for managing enterprise content or data sharing and management needs.

Publishing : Publishing site templates create sites designed to support web content management needs.

Custom : The custom category is displayed when custom site templates are created within SharePoint. This category includes all templates created by site administrators. A template is a saved site structure and configuration designed to meet a specific need. When a site is created from a template, the newly created site will contain all of the resources saved in the template; it thus becomes a copy that can then be used and modified as needed. SharePoint also allows saving an existing site as a new site template and so provides the ability to extend the list of available site templates as needed. The site templates available within the discussed categories are dependent on the version of SharePoint 2016 in use. The following are the default set of site templates available within SharePoint.

Collaboration Templates

Team Site : This site template provides the most common set of resources needed for sites being used to facilitate general team collaboration and information sharing.

Blog : The blog template creates a site to manage information postings and comments, enabling social interactions on important topics.

Project Site : This template is used to create sites to manage projects and initiatives and includes resources to manage project content, status, and communications.

Community Site : The community site template is used to create sites where groups of people come together to discuss, track, and manage important topics and common interests.

Enterprise Templates

Document Center : The document center site template is used to develop sites for creating and managing enterprise documents.

Records Center : This site template is used to create sites to manage corporate records. The template allows for the upload and automated routing of documents and the creation and management of retention policies for these materials.

Business Intelligence Center : This site template is used to create sites for viewing and analyzing business intelligence data, including KPIs, reports, and analytics.

Enterprise Search Center : This site template is used to create a site containing pages where searches for content, people, conversations, and videos can be executed.

Basic Search Center : This site template is used to create a site containing pages where searches can be executed to find relevant content.

Visio Process Repository : This template is used to create sites that store and manage Visio process diagrams and related tasks, discussions, and communications.

Publishing Templates

Publishing Site : The publishing site template is used to create sites for managing and presenting web content.

Publishing Site with Workflow : This template includes the same layout and structure as the publishing site but also has features enabled to support the approval of content as part of the publishing process.

Enterprise Wiki : The enterprise wiki site template is used to create sites for capturing, managing, and storing knowledge.

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