SharePoint 2010 Search result Not found documents for a specific library in specific SharePoint site

Hi All,

I came across a situation where user is trying to search documents selecting the option “search in same site” instead of “all sites” from  search box and getting no result where as can find documents from other library with in same site.

Why such happens ?

The first point comes to mind for search error is  content not crawled, indexing not done for this situation.

Yes , its true but we need to think why  ?

As per my investigation I found the setting of the library as below

Draft-items-are-not-crawled-in-SharePoint

By default SharePoint only crawls major versions of files and draft items are only viewable by their creators. SharePoint is behaving as expected out of box.Draft items are not crawled in SharePoint

Resolution :

This behavior can be altered in Document Library Settings -> Versioning Settings -> Draft Item Security

Select the option “Any user who can read items”.

This will allow all users to see draft items including the crawling account.

  • Else you need to select “Create major versions” option or can publish the documents as major versions if want to get those documents in search result as per client wish.

https://support.microsoft.com/en-us/help/2304855/draft-items-are-not-crawled-in-sharepoint

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Retrive account password powershell

Partial Index Reset of a single content source

Partial Index Reset of a single content source

This script will remove and re-add your content source’s start addresses.

SharePoint will more or less rebuild the index for these sources, when the next full crawl is started.

$sourceName = “Local SharePoint sites”

$SSA = Get-SPEnterpriseSearchServiceApplication

$source = Get-SPEnterpriseSearchCrawlContentSource -Identity $sourceName -SearchApplication $SSA

$startaddresses = $source.StartAddresses | ForEach-Object { $_.OriginalString }

$source.StartAddresses.Clear()

ForEach ($address in $startaddresses ){ $source.StartAddresses.Add($address) }

Move Search Index Location SharePoint 2013

Search Description:

This script will move the SharePoint 2013 Search Index
Run the function with the 3 required Parameters

function Move-SPEnterpriseSearchIndex($SearchServiceName,$Server,$IndexLocation){
Add-PSSnapin Microsoft.SharePoint.PowerShell -ea 0;

#Gets the Search Service Application
$SSA = Get-SPServiceApplication -Name $SearchServiceName;
if (!$?){throw “Cant find a Search Service Application: "$SearchServiceName“”;}
#Gets the Search Service Instance on the Specified Server
$Instance = Get-SPEnterpriseSearchServiceInstance -Identity $Server;
if (!$?){throw “Cant find a Search Service Instance on Server: "$Server“”;}
#Gets the current Search Topology
$Current = Get-SPEnterpriseSearchTopology -SearchApplication $SSA -Active;
if (!$?){throw “There is no Active Topology, you can try removing the "-Active” from the line above in the script”;}
#Creates a Copy of the current Search Topology
$Clone = New-SPEnterpriseSearchTopology -Clone -SearchApplication $SSA -SearchTopology $Current;
#Adds a new Index Component with the new Index Location
New-SPEnterpriseSearchIndexComponent -SearchTopology $Clone -IndexPartition 0 -SearchServiceInstance $Instance -RootDirectory $IndexLocation | Out-Null;
if (!$?){throw “Make sure that Index Location "$IndexLocation” exists on Server: "$Server“”;}
#Sets our new Search Topology as Active
Set-SPEnterpriseSearchTopology -Identity $Clone;
#Removes the old Search Topology
Remove-SPEnterpriseSearchTopology -Identity $Current -Confirm:$false;
#Now we need to remove the extra Index Component
#Gets the Search Topology
$Current = Get-SPEnterpriseSearchTopology -SearchApplication $SSA -Active;
#Creates a copy of the current Search Topology
$Clone=New-SPEnterpriseSearchTopology -Clone -SearchApplication $SSA -SearchTopology $Current;
#Removes the old Index Component from the Search Topology
Get-SPEnterpriseSearchComponent -SearchTopology $Clone | ? {($.GetType().Name -eq “IndexComponent”) -and ($.ServerName -eq $($Instance.Server.Address)) -and ($_.RootDirectory -ne $IndexLocation)} | Remove-SPEnterpriseSearchComponent -SearchTopology $Clone -Confirm:$false;
#Sets our new Search Topology as Active
Set-SPEnterpriseSearchTopology -Identity $Clone;
#Removes the old Search Topology
Remove-SPEnterpriseSearchTopology -Identity $Current -Confirm:$False;
Write-Host “The Index has been moved to $IndexLocation on $Server”
Write-Host “This will not remove the data from the old index location. You will have to do that manually :)”
}
Move-SPEnterpriseSearchIndex -SearchServiceName “Search Service Application” -Server “SP2013-WFE” -IndexLocation “C:Index”

SharePoint 2013 places the Search index in the C: by default. There are many reasons why you would want to move the index to a different places.
This script will take three parameters, the Search Service Name, the Server Name and Index Location.  There is an example on the bottom of the script.